With our latest DPB News we want to inform you about innovations an improvents in our Digital HR Office.

The following innovations have been made available:

New forms in the Paychex portal
More functionality with the i-DOS clipboard
Easier sharing

New forms in the Paychex portal

We constantly strive to make the secure and precise transmission of your payroll-relevant employee information even easier.

That’s why we have revised our existing forms. You now can use the following portal notifications:

Exit report (employee entry and exit): Notify us of the termination of a staff member. You can directly request the creation of a certificate of employment.
Address (employee change report): Send us the new address of your employee.
Bank details (employee change report): Send us the new account details of your employee.
Statutory Health Insurance (employee change report): Notify us if one of your employees changes his health insurance company.
Salary/hourly wage (employee change report): Notify us if there is an upcoming change in the fixed salary or hourly wage for one of your employees.
Working hours (employee change report): Report changes in the weekly working time or the distribution of hours over the weekdays.
Sick note (child) (personnel settlement data): Notify us if your employee is unable to work because of the care of a sick child. Also let us know whether wages or salary should continue to be paid. We have greatly simplified the existing form for notification of illness.
Request certificate (other services): Use this form to order a certificate.

Using these portal notifications offers the following advantages:

All the necessary information is requested for each notification. Before transmission, the data is checked for completeness and – whenever possible – input errors are detected and marked for verification. This allows us to quickly transmit the complete and correctly transferred data to our accounting systems without transmission errors. You, in turn, benefit from faster processing times.

Time-consuming enquiries or corrections are avoided. At any time, you have both an overview of the current processing status of the individual notifications (the notification will then appear on your list of completed transactions), as well as a current and detailed overview of all notifications made to us.

The portal notification to your personal payroll administrator is now found below under Write new message (Query).

More functionality with the i-DOS clipboard

Working with the clipboard tile on the dashboard of the i-DOS archive is getting to be more convenient.

You can use this feature to compile files from different document searches, which you can then:

download,
view,
share with other users and

Starting with i-DOS version 1.9, you will also be able to select all the files on the clipboard tile with a single click. This is currently only possible when you mark a file with a click and then use the key combination CTRL+a.

Easier sharing

When sharing documents, it was not easy initially to select the right user for sharing your documents, especially if there were multiple users. Making a selection via user name could also be difficult: Is it "AleSchm78" or "AleSchm85”?

Now, every user of i-DOS is required to enter first names and surnames on their user profile. This data is also currently displayed in the "Select User" dialog box when sharing documents. This makes selection much easier.

Moreover, endless scrolling through the user lists is also a thing of the past. In the filter field at the top of the dialog box, just enter a string of characters that is included in the name, email address, or user name and press Enter. You will then be shown all matching users in a filtered list.

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